How to Save Emails as PDF - Quick and Easy Methods
We receive countless emails every day, and as our inboxes are drowning in emails, saving important emails as PDF has become an essential practice for businesses, professionals, and individuals to archive important business communications, maintain legal records, or simply organize personal communications. Converting your emails to pdf is great for preserving the exact content, formatting, and visual elements of your messages in a universally compatible format.
This guide explores the best ways to save your emails as PDF documents.
Easy Methods to Convert Emails to PDF
Built-in solution
Most popular email services including Gmail, Yahoo and Outlook Web provide dedicated print button to print emails. Here are the steps to save emails as pdf using the built-in method.
- Open the email
- Look for the printer icon in your email view or find "Print" in the email options menu (usually three dots or More options)
- Once in the print preview, select "Save as PDF" from the destination dropdown in the print options
- Choose your save location and save the pdf file
Save multiple emails as PDF
Email services do not provide any built-in option to save multiple emails as PDF in one go and doing it manually can be time-consuming and tedious. The best solution to this is using a tool such as M2pdf Chrome extension.
M2pdf is an easy to use tool that can integrate in Gmail and provide a seamless experience. It offers features such as:
- Save multiple emails as pdf with one click
- Keep your data private with 100% local processing
- Preserve exact formatting and attachments
- Fast conversion speeds
Benefits of Saving Emails as PDF
- Access your emails offline without internet connection
- View emails on any device without compatibility issues
- Share email content easily with others who don't have access to your email account
- Save space in your email account
Converting emails to PDF format ensures your important communications are preserved and accessible whenever you need them. Whether you choose built-in feature for occasional conversions or a dedicated tool for bulk processing, having your emails in PDF format provides peace of mind and improved organization. Start archiving your important emails today to build a searchable, portable document library that you can access anytime, anywhere.